Sponsor or Exhibit at Conference

Register as an Exhibitor

Should you have any questions regarding exhibiting at the League’s Conference that we haven’t answered below, please contact Steve Alter at salter@americanorchestras.org.

The League of American Orchestras’ 81st National Conference offers one of the most cost-effective ways to reach potential customers and partners through exhibiting, sponsorships, and networking. In just three days, you’ll connect with more qualified decision-makers than you might all year. It’s a chance to engage directly with current clients, strengthen those relationships, and build new ones.

Sponsoring or exhibiting provides both visibility and credibility. Establishing a presence, large or small, gives your company a powerful platform to meet new customers, reach existing ones, and reinforce your brand.

If your competitors are participating, you should be here, too. View past exhibitors and sponsors.

• Choose an add-on to increase visibility; several advertising and sponsorship options are available.

• Register early to ensure your company description appears in the printed program and on the website.

• Sponsor a breakout session or general session.

• Advertise on Symphony.org, in Symphony magazine’s Conference issue, in the program book, or with a banner ad on the Conference app.

• Include your booth number in all ads to drive traffic.

• Announce your participation on your website and notify your current clients.

• Send personal invitations to customers and prospects to visit your booth.

• Use the attendance list to schedule appointments in advance.

• Be present at your booth during peak exhibit hours.

• During slower periods, attend any of the 45+ events and professional development sessions offered throughout the week.

• After receiving your booth assignment, send a pre-show mailer or email with your booth number.

• Consider offering food or giveaways to draw visitors to your booth.

• Attend concerts, receptions, networking breaks, and connect informally after hours.

• Register early. The sooner you confirm your sponsorship, the more exposure you receive on the Conference website.

• After receiving your booth assignment, send a pre-show mailer or email with your booth number.

• Extend your reach after the Conference by following up with attendees to continue the conversation (e.g., “It was great meeting you at the League’s Conference. I will be calling you on…”).

• Take full advantage of all benefits included in your sponsorship package.

Contact Steve Alter at salter@americanorchestras.org to learn more, and to receive the full sponsorship prospectus.

Tabletop Booth: $940 Destination | $990 Regular

Includes one registration and one 6-foot draped table with a chair and an identification sign. No floor standing displays for this booth type.

Standard Booth: $1,465 Destination | $1,515 Regular

Each 8′ x 8′ booth includes one registration and will be set with 8′ high blue and white back drape, 3′ high blue side dividers, one white skirted table, three side chairs, one wastebasket, and one 7″ x 44″ one-line identification sign.

Tech Fair with Presentation: $2,545 Destination | $2,625 Regular

Attend and exhibit at the League Conference, plus participate as a presenter in the Tech Fair. Includes:

A 20-minute presentation session in a conference room (Room comes equipped with a hard-wired internet connection, projector/screen, and basic sound system).

• Early set-up of your exhibit booth in the Exhibit Hall with designated early hours especially for those vendors participating in the Tech Fair.

• One full conference registration.

• 8' x 8' booth with an 8’ high back wall, two 3’ high side walls, one white-skirted table, and three chairs.

• Description of your company’s presentation, company logo, speaker name, and contact information included in a special Tech Fair program handed out to all attendees.

• Exhibit listing on the Conference website, as well as the program handed out to all delegates of the Conference upon arrival.

• Breakfast to be provided for vendors and attendees.

Tech Fair Booth Only: $1,700 Destination | $1,765 Regular

Attend and exhibit at the League Conference + participate as an exhibitor at the Tech Fair. (Presentation not included.)

Early set-up of your exhibit booth in the Exhibit Hall with designated early hours especially for those vendors participating in the Tech Fair.

• One full conference registration.

• 8' x 8' booth with an 8’ high back wall, two 3’ high side walls, one white-skirted table, and three chairs

• Description of your company’s presentation, company logo, speaker name, and contact information included in a special Tech Fair program handed out to all attendees.

• Exhibit listing on the Conference website, as well as the program handed out to all delegates of the Conference upon arrival.

• Breakfast to be provided for vendors and attendees.

Additional delegates from each exhibitor: $750 Destination | $830 Early Bird | $930 Regular

Groups of three or more delegates attending from a single organization are eligible for a discounted rate of $775 per person. Please contact the Membership team at 646 822 4010 for more information.

Registered exhibitors should be contacted by the League’s official decorator about their service kit for exhibitors. Ordering additional services for your booth (such as electricity, wired internet service, extra furniture, audio visual purchases, etc) must be done through the decorator. While limited wifi may be available in the exhibit areas, bandwidth will be an issue for those doing anything other than checking email and using the Conference app. If you require your own bandwidth, you will need to order it directly through the form in the decorator kit. 

You can find a link to the decorating kit here as soon as it becomes available.

You can find a link to the exhibit area map here as soon as it becomes available.

Exhibit hours will be shared closer to the event.

Exhibit Listing: Complimentary with Booth Purchase

Exhibitors registering before April 1, 2026 will receive a 30-word description of their company in the Exhibitor Listing, listed by category of business.

Place an ad in Symphony magazine’s Conference 2026 Issue—Reservation Deadline of April 1, 2026. Artwork Deadline of April 22, 2026.

Symphony magazine’s annual Conference Issue is handed out to all delegates upon their arrival to Conference. Place an ad within the pages of this award-winning magazine for as little as $590. View pricing and ad specs. Contact Steve Alter at salter@americanorchestras.org to reserve your ad.

Place an Ad in the Conference Program Guide

• Full Page Color Ad: $1250 (Limited to inside front cover, inside back cover, and back cover only; based upon availability)

  Specifications: 5" x 7.5", 4-color, jpeg, gif, or pdf

• Full Page Black and White Ad: $650 ($350 for organizations that purchase an ad in the Conference issue of Symphony)

  Specifications: 5" x 7.5", black and white, jpeg, gif, or pdf

• ½ Page Black and White Ad: $400 ($200 for organizations that purchase an ad in the Conference issue of Symphony)
  Specifications: 5" x 3.75", black and white, jpeg, gif, or pdf

Conference App Ad: $250

Place your banner ad in the Conference App. Available for free to all delegates, the Conference App offers advertisers prime visibility with banner ads as delegates navigate Conference sessions.

Goodie Bag Insert: $950

Place a small promotional item in the swag bags handed out to all delegates upon their arrival at Conference.

Make a big impression by sponsoring an event or meeting at the Conference. Full sponsorships usually include a booth and a registration in addition to many other branding opportunities at the Conference.

Some of the available benefits may include:

• Conference registrations

• One 8 x 8 exhibit booth or one tabletop

• Invitations to the League’s annual Donor Dinner at Conference

• One year of standard business membership with the League

• Discounts on any ad placed on Symphony.org in calendar year 2026

• Inclusion of an item in all delegate welcome bags

• Opportunities to say hello at the start of a meeting

• Discounts on an advertisement in the Conference program book

ADDITIONAL BRAND-BASED OPPORTUNITIES

• Photo Station Sponsorship

• Sponsorship of a Charging Station

• Sponsorship of the Conference App

• Sponsorship of the League’s WIFI at Conference

• Sponsorship of Swag Gifts

• General Session Sponsorships

• Elective Session Sponsorships

• And many more...

We can create the perfect sponsorship package for you! Contact Steve Alter at salter@americanorchestras.org or 646 822 4051 to start the conversation.

All businesses must agree to these terms and conditions in order to exhibit at the League Conference. You will be asked to confirm agreement on the Exhibitor Registration Form.