Accessibility FAQs

The League of American Orchestras is committed to providing an inclusive environment. This page describes some of the accessibility features of the League of American Orchestras 80th National Conference, to help you make an informed decision about whether the conference will be accessible to you. Please contact us at member@americanorchestras.org if your question is not answered here, or if the Conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability to accommodate any requests for special assistance.

Table of Contents

Q1: How do I communicate accessibility needs to League of American Orchestras 80th National Conference organizers?

A: The accessibility services contact for the League of American Orchestras 80th National Conference is our Member Services team, whose goal is to ensure Conference is accessible to everyone. When you register for Conference, there will be a registration question labeled "Do you have a disability or special need which requires additional support?" In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Member Services team will follow up with you to clarify your needs. You can contact them directly at any time by emailing member@americanorchestras.org or calling 646 822 4010.

If there is specific accessibility information you would like to see here, or if you wish to discuss any Conference accessibility requirements, please contact our Member Services team by email at member@americanorchestras.org and someone will respond to you shortly.

Q2: Will sign language interpretation or captioning be available?

A: Sign language interpretation and/or captioning can be made available if requested by any attendee during the early registration period. Please make your request as early as possible. Our Member Services team will follow up with you to discuss your needs in more detail. After April 24, 2025 (the deadline for early registration), a best effort will be made to accommodate requests, but we cannot guarantee accommodation will be available.

Q3: What are the taxi and public transportation options for getting to the conference venue?

A: Ride Share: Salt Lake City welcomes Uber and Lyft. You can hail a ride with your smartphone app and meet your driver outside of Salt Lake City International Airport (SLC) at W Terminal Dr. Designated pick up areas for these rides are indicated by curbside signs, and are located in the middle traffic lane on the ground level outside of the terminal.

One-way trips to/from SLC can take anywhere from 20 minutes to 60 minutes depending on traffic. Please allow for enough transport time.

Public Transportation: SLC to downtown Salt Lake City : TRAX – Green Line serves the airport and surrounding vicinity with multiple stops and continues to the TRAX station downtown. The fare is $2.50. Transit time to downtown runs about 50 minutes. Riders may stow luggage in the baggage compartment accessed from the outside of the bus (drivers do not assist with luggage).

The Airport to TRAX station is located on the ground level outside the terminal on the east side. Passengers should exit door 1A and go east. The station is the “Airport Station”. There are 7 stops until the downtown station. It is called “ Temple Station”.

Salt Lake City International Airport is pleased to provide a comprehensive list of approved limousine, taxi, shuttle, and charter bus services to help deliver you to and from our door.

Q4: Whom can I ask about accessibility in the Hyatt Regency Salt Lake City?

A: More information about accessibility at Hyatt Regency Salt Lake City is available on their website.

For more information about the physical features of the Hyatt’s accessible rooms, common areas or special services relating to a specific disability please call +1 801- 596-1234

The Hyatt Regency Salt Lake City offers accessibility amenities such as:

Accessible Hotel Parking and Transportation

Accessible Transportation
Self-Parking for Cars
Valet Parking
Accessible Transportation with Advance Notice
Van-Accessible Self-Parking

Accessible Hotel Areas

Public Restrooms
Registration Desk
Concierge Desk
Swimming Pool
Public Entrance
Fitness Center/Exercise Facilities
Meeting Room/Ballroom Area
Restaurants
Spa
Guest Rooms
Business Center

Accessibility for Guest Rooms and Meetings

Assistive listening devices for meetings provided upon request
Closed-caption or closed-captioning decoders for guest room televisions
Accessible guest rooms with mobility features have doorways with 32 in (0.81 m) of clear width

Hotel Areas with Accessible Routes from Accessible Public Entrance

Spa
Fitness Center/Exercise Facilities
Public Restrooms
Restaurants
Public Entrance
Business Center
Guest Rooms
Registration Area
Registration Desk
Meeting Room/Ballroom Area
Swimming Pool

Q5: Can a volunteer assist me during Conference?

A: We are currently unable to provide volunteers to assist attendees with disabilities. If you will need volunteer assistance at Conference, please contact us before registering.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants do not need to pay to register for Conference. If you would like to register a personal care assistant, please contact our Member Services team at member@americanorchestras.org.

Q6: What is the space at Conference like?

A: For the overall layout of the venue, please refer to this map of the Conference space.

We are still working on an evacuation plan for attendees with mobility limitations. Should you require assistance in the event of an emergency, please contact our Member Services team at member@americanorchestras.org ahead of Conference.

Q7: Will Conference be accessible by wheelchair or power scooter?

A: Yes, Conference will be accessible to wheelchair users. The hotel has a level entrance with automatic doors. The reception desk has a lowered section for wheelchair users, and the route to the elevators is level. The elevators lead to the guest and meeting rooms. Wheelchair-accessible guest rooms are available, each with a walk-in/roll-in shower and grab rails. The meeting rooms will have wheelchair spaces by the side aisle.

Presenters: We do not at this time have a ramp to the stage. If you are a presenter who uses a wheelchair or needs additional assistance in climbing stairs, please contact us as soon as possible so that we can make arrangements.

For more information about wheelchair accessibility at the Hyatt Regency Salt Lake City, please contact the Front Desk at (801) 596-1234

All offsite venues have wheelchair accessibility and are fully ADA compliant.

Q8: What are the restroom facilities like?

A: Men's and women's restrooms are available on the Level 2, Level 3, Level 4, and Level 5. All-gender restrooms are located on Level 2 and Level 4. All restrooms are equipped with an ADA-accessible stall.

Q9: Can I bring my guide dog?

A: Yes! Guide dogs and other service animals are welcome at Conference. Service animals are permitted in the Hyatt Regency Salt Lake City.

Fees: A Non-refundable $150 cleaning fee per stay will be added to the guest’s account at check-in for stays up to 6 days. A on-refundable $300 cleaning fee will be added to the guest’s account at check-in for stays of 7+ days. This fee covers additional cleaning procedures performed by our pet-friendly Salt Lake City hotel.

Weight Limits: Pet policy applies for all dogs 50 pounds or less and nonaggressive breeds. A combined weight of 75 pounds is accepted if there are two dogs.

Q10: Can I attend Conference by robot?

A: We are sorry, but the League of American Orchestras 80th National Conference will not be able to accommodate remote attendance by robot.

Q11: How much walking or standing will be needed?

A: Conference will require a significant amount of walking, as sessions are spread throughout the Conference hotel and the Abravanel Hall. The League will provide round trip busing for those attending the Eden Festival on Tuesday evening. At all other times, attendees will be responsible for their transportation needs. Should you require assistance in navigating between venues, please contact our Member Services team at member@americanorchestras.org.

Q12: Will audience members asking questions and speakers be using a microphone?

A: Microphones will be used for all speakers during general and open sessions. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

For constituency meetings, microphone availability will depend on the size of the gathering and the layout of the room. Most constituency meetings will not use microphones.

Q13: What food service will be provided?

A: We will provide a variety of food and beverage services throughout Conference, including a Conference Luncheon (included in your registration fee), several networking breaks, and receptions. Dishes will be labeled whenever possible. If you have special dietary needs, please indicate these clearly on your registration form.

Q14: Can Conference accommodate special dietary needs?

A: Yes. Attendees who indicate special dietary requirements on their registration form will be provided with special meals when Conference catering does not accommodate them. If you have a severe allergy, please indicate this on your registration form.

Q15: Will Conference be a smoke-free environment?

A: The entire Conference venue is a no-smoking area.

Smoking is permitted outside of the Hyatt Regency Salt Lake City, at least 30 feet from the entranceways. Smoking is prohibited in any room, patio or balcony. Smoking is allowed in designated outdoor areas.

Q16: Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

A: We are still gathering information on all sensory aspects of Conference, but yes, please anticipate that some events (such as concerts and performances within sessions) will include strong sensory experiences. Participants will be requested not to use flash photography whenever possible or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

Q17: Will there be a designated quiet space at Conference?

A: While Conferences are energizing, reflective, and engaging events, we know that they can also be overwhelming, so we're providing all attendees with a Quiet Room in the hotel (location to be determined). Please feel free to utilize this room to remove yourself from the hustle and bustle of Conference when necessary. Talking, taking phone calls, or other activities that could cause disturbance are not allowed in the Quiet Room. This space is available from Wednesday, June 11, to Friday, June 13.

Q18: What if I have a medical emergency or health problem during Conference?

A: In case of a medical emergency, call 911 for an ambulance. We are still checking on the distance to the nearest hospital. If you require non-urgent medical care, please contact Member Services at the registration desk on Level 2 or the front desk of the hotel. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

Q19: I am a nursing mother. Will there be a space for lactation?

A: A lactation space will be available upon request. Please contact Member Services at member@americanorchestras.org for further information.

Banner: Red Butte Garden. Credit: Austen Diamond Photography.