Destination Salt Lake City

Registration will reopen at the end of February!

2025 National Conference
June 11-13, Hosted by Utah Symphony | Utah Opera

Mark your calendar to come together with colleagues for three days of networking, inspiration, and learning in Salt Lake City at the first National Conference hosted by the Utah Symphony | Utah Opera.

Registration will open soon. In the meantime, reserve your hotel room at the recently opened Hyatt Regency, plan your visit to local attractions, and stay tuned for the full schedule of speakers and sessions to be announced at the end of February.

Nestled between the stunning Wasatch Mountains and the Great Salt Lake, the Salt Lake Valley was home to American tribes for thousands of years before pioneers arrived in 1847. As host of the 2002 and upcoming 2034 Winter Olympics, Salt Lake City has gained global attention for its unique blend of natural beauty, vibrant culture, and innovation. There’s so much to explore:

You’ll also have the chance to hear the Utah Symphony led by Music Director Emeritus Thierry Fischer on Thursday, June 12 at Maurice Abravanel Hall, one of the nation’s premiere concert venues. Violinist Clara-Jumi Kang will make her Utah Symphony debut with the Korngold Violin Concerto on a program bookended by Mexican composers past and present. Revueltas’ Noche de encantamiento warns of the dangers of cultural clashes, while Gabriela Ortiz’ Téenek leaves us with the message that a hopeful future lies in recognizing each other’s respective identities and differences—and weaving them together creates something stronger than the sum of the parts.

Don’t miss this incredible opportunity to connect, learn, and be inspired in the heart of Salt Lake City. We can’t wait to see you there!

 
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Schedule Overview

 

Full speaker and session details for Conference will be announced at the end of February.

 

What are the different learning opportunities at Conference?

  • General Sessions are the three major gatherings at Conference where everyone comes together: opening session, closing luncheon, and, this year, an interactive session on audience development.

  • Constituency Meetings are stimulating meetings with those who best understand the challenges of your position: your peers with similar responsibilities at their orchestra. These meetings are open to delegates from member orchestras and artistic disciplines, with content that is tailored to the constituency group.

  • Insight Sessions are panels and presentations covering major topics for the orchestra field, open to all Conference attendees.

  • Business Perspectives are sponsored presentations during which partners from across the field share their expertise and best practices borne from their unique view of the industry.

  • Critical Conversations are conversation-based sessions and open to all Conference attendees. These begin with a short presentation focused on a particular topic, followed by facilitated discussions where audience members come prepared to share thoughts, ideas, questions, and successes of their own.

  • The Tech Fair is a half-day event (included in your Conference registration) showcasing a variety of technology offerings. See what’s new and learn how peers are incorporating technology solutions into their daily operations.

  • Available for an additional fee, Pre-Conference Seminars give you a unique networking opportunity with a topic expert and a small group of orchestra peers. For 4 hours, you’ll work together to gain practical tools, build relationships, and deepen your professional expertise.



 
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Exhibitor Terms & Conditions

  1. Space Rental. In the event of fire, strike, or other uncontrollable circumstances rendering the Exhibit Area unfit or unavailable prior to the start of the Conference or if the Conference is canceled for any reason, this Agreement will not be binding, and the Exhibitor's registration and rental fees will be returned.

  2. Payment and Provision in the Case of Default by Exhibitor. If any Exhibitor has not paid in full, by the start of the Conference on June 10, any sum owed to the League of American Orchestras or Symphony, or if any Exhibitor fails to perform any other terms and conditions of this Agreement, the League of American Orchestras reserves the right to terminate this Agreement immediately and to withhold from the Exhibitor possession of the space involved or to take immediate possession thereof. Any exhibition rental fee or registration fee paid by the Exhibitor to the League of American Orchestras is subject to the following cancellation fees: $200 prior to or on May 23, 2025; 100% of the booth, registration and additional event fees after May 23, 2025. All cancellations and requests for refunds by the Exhibitor must be made in writing, and refunds will be based on the aforementioned schedule.

  3. Termination of Exhibition. In the event that the premises in which the Conference is being held become, in the judgment of the League of American Orchestras, unfit for occupancy, or in the event that the holding of the Conference is substantially or materially interfered with by virtue of any cause or causes not reasonably within the control of the League of American Orchestras, said Conference (or any part thereof), may be terminated by the League of American Orchestras without penalty. The League of American Orchestras shall not be responsible for delays, damage, loss, increased costs, loss of business, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of the League of American Orchestras. If the League of American Orchestras terminates said Conference (or any part thereof) as aforementioned, then the League of American Orchestras shall not be liable to the Exhibitor other than for a prorated refund of the Exhibitor's rental and registration payments, determined on the basis of the number of exhibit hours remaining. For purposes hereof, the phrase “cause or causes not reasonably within control of the League of American Orchestras” shall include, but not by way of limitation: fire, casualty, flood, epidemic, earthquake, explosion or accident, blockade, embargo, inclement weather, governmental restraints, restraints or orders of civil or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, boycott, or other labor disturbance, inability to secure sufficient labor, technical, or other personnel, failure, impairment or lack of adequate transportation facilities, inability to obtain, or condemnation, requisition, or commandeering of necessary supplies or equipment, local, state, or federal law, ordinances, rule, order, decree, or regulation, whether executive, legislative, or judicial, and whether constitutional or unconstitutional, or Act of God.

  4. Prohibited Uses. Exhibitors are prohibited from exhibiting or promoting in their space any product, service, or merchandise not a part of their own regular product line(s) or artist roster. Sharing of booth space between two organizations is not permitted.

  5. Character of Exhibits. Loudspeakers or operation of any amplification equipment without headphones is strictly prohibited. No exhibit will be permitted that interferes with the use of other exhibits or impedes access to them or sight of them or impedes the free use of the aisles. Display equipment or supplies may not be displayed or placed outside the Exhibitor's booth. The League of American Orchestras may establish and enforce such other requirements, as it deems necessary, to ensure the mutual interest of Exhibitors. Decisions on the appropriate character of exhibits will be made at the sole discretion of the League of American Orchestras show manager, and Exhibitor agrees to be bound by his decisions and to cooperate in the enforcement thereof.

  6. Insurance and Liability. Exhibitor assumes entire liability and hereby agrees to protect, indemnify, defend, and save the League of American Orchestras, its employees and agents, and the Hyatt Regency Salt Lake City and its employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges, or fines and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy, or usage of the exhibition premises or any part thereof, excluding any such liability caused by the sole negligence of the League of American Orchestras, the Hyatt Regency Salt Lake City, their employees and agents. In addition, the Exhibitor acknowledges that the Hyatt Regency Salt Lake City and the League of American Orchestras do not maintain insurance covering the Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor. Watchmen will be furnished after hours, but the furnishing of said watchmen shall not be deemed to increase the liability of the League of American Orchestras, its representatives and employees, its official service contractors, or the Hyatt Regency Salt Lake City, and its representatives and employees, nor to modify in any way the assumption of risk and release provided for above. If insurance is desired, the Exhibitor must obtain it. It is recommended that Exhibitors take precautionary measures of their own, such as the securing of small or easily portable articles of value and the removal of them to a place of safe keeping after exhibit hours and during hours that you are not manning your exhibit booth.

  7. Care of Building. No signs shall be affixed to walls, drapes, electrical outlets, etc., by the use of nails, tacks, staples, or scotch tape. Whenever food or liquids are displayed or served, there must be suitable floor coverings to protect facility property. Any damage to facility property through carelessness of Exhibitors or their employees, agents, or guests must be paid by the Exhibitor. Any Exhibitor distributing stickers will be held responsible for removing them from any part of the premises.

  8. Fire Regulations. Exhibitors must comply with Salt Lake City fire regulations. All materials used in the exhibit areas must be non-flammable. Electrical signs and equipment must be wired to meet local codes. Fire extinguishers are not to be removed or obstructed in any manner.

  9. Registration. All persons entering the Exhibit Area will be required to register as a Conference delegate and wear a League of American Orchestras-issued, unaltered badge for the duration of the Conference, including move-in and move-out time as well as exhibition show days. Anyone who permits an ineligible person to use his or her badge will be considered in breach of this Agreement.

  10. Circulation and Solicitation. Distribution of circulars or promotional materials may be made only within the booth area assigned to the Exhibitor presenting such material unless otherwise indicated in a sponsorship agreement.

  11. Amendments. The League of American Orchestras reserves the right to interpret, amend, and enforce the conditions, rules, and regulations of this Agreement with notice. Each Exhibitor, for themself, their agents, and employees, agrees to abide by all conditions, rules and regulations set forth in this Agreement and to abide by any amendment thereto or interpretation thereof.

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